The Netherlands Institute for Neuroscience (NIN) thinks that your privacy is important. This privacy statement explains which personal data are collected by the NIN, how these data are processed and for what purpose.
The NIN is aware of its responsibility when processing personal data. The NIN wants every person whose personal data it processes to be confident that this is done in a careful and lawful manner. The NIN processes personal data in accordance with the General Data Protection Regulation (GDPR) and the privacy rules arising from it.
WHICH PERSONAL DATA IS RECORDED BY THE NIN?
The NIN only processes personal data if this is necessary for a specific purpose. The purpose determines which personal data have to be processed and no more data will be asked for than is essential for that purpose.
Depending on the purpose, the following personal data may be processed: name, address, town/city, e-mail address, company data, gender, date of birth, account number, and curriculum vitae.
For our newsletters, for example, your e-mail address is requested when you wish to subscribe. We will subsequently use your e-mail address only for the services that you have subscribed to.
On what basis does the NIN process personal data?
The NIN only processes your personal data if there is a legitimate basis for doing so. Depending on the purpose, personal data are processed because:
- you give your consent for this to be done
- it is essential for implementing an agreement that has been made with you
- it is essential in order to fulfil a legal obligation
- it is essential in order to protect your vital interests
- a public interest task is concerned
- the NIN has a legitimate interest in doing so.
If the NIN processes personal data on the basis of your having given consent, you have the opportunity to withdraw your consent at any time. From that moment on, the NIN will no longer process any of your personal data.
The NIN collects personal data so that the following activities can take place:
- maintaining international academic relationships and participating in international academic organizations
- to be able to help you and inform you regarding specific research issues
- to perform its role as employer
- to collect relevant data for the purposes of well-defined academic research
- to communicate with you by sending electronic newsletters and e-mails, and/or by post
- to be able to meet financial obligations
- to answer your questions through social media, e-mail, by post or by telephone
- to improve the NIN’s website.
SECURING YOUR PERSONAL DATA
The NIN secures your personal data to prevent misuse or unauthorized access to your personal data.
RETENTION PERIOD FOR YOUR PERSONAL DATA
In principle, personal data are not retained any longer than is necessary to achieve the purpose for which the personal data are collected. Personal data in documents that come under the 1995 Public Records Act shall be stored in the manner in which and for as long as is stipulated by this Act.
Retention periods for documents established by the NIN can be found in this selection list.
In cases where documents are archived in the public interest, for scientific or historical research, or for statistical purposes, personal data can be stored for a longer period. If this is the case, the NIN, in accordance with the GDPR, will take appropriate technical and organizational measures to protect your rights.
DISCLOSURE TO THIRD PARTIES
The NIN will only disclose your personal data to third parties if there is a legal obligation or basis to do so as referred to in Section 6 GDPR.
When the NIN discloses your data to a third party, it will safeguard your rights to privacy, among other things by concluding a processing agreement in which arrangements are made as to how your personal data must be dealt with.
EXERCISING YOUR PRIVACY RIGHTS
You can submit a request to the NIN to exercise the following rights:
- Right to access your personal data
- Right to rectify and/or add to your personal data
- Right to erasure of your personal data
- Right to restrict the processing of your personal data
- Right to data portability
- Right of objection
- Right not to be subjected to a decision based exclusively on automated processing, including profiling.
If your personal data are processed with a view to archiving in the public interest, scientific or historical research, or for statistical purposes, legislation places restrictions on, among other things, your right to access, rectification, restriction of processing, and your right of objection. Furthermore, if data are processed with a view to archiving in the public interest, your right to the portability of your personal data is also restricted. In addition, in this context the NIN’s requirement to notify data subjects does not apply in all cases.
Data protection officer
Should you have any questions and/or complaints about the safeguarding of your privacy within the NIN, please contact the NIN’s Data Protection Officer (DPO):
Name: Saba Khan
Telephone/e-mail: +31 (0)20 566 5500 / [email protected]
PERSONAL DATA AUTHORITY
The NIN will work with you to find a solution if you have a complaint regarding the processing of your personal data. If this does not lead to a satisfactory result, you have the right under the GDPR to submit a complaint to the Personal Data Authority.
CHANGES TO THIS PRIVACY STATEMENT
The NIN may change this privacy statement. Any changes will be published on the NIN’s website. Changes made to this privacy statement will never be in violation of the GDPR and the privacy rules arising from it.